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HomeEventsZoom Meeting - 2022 Dues and Patio Project Assessment

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Zoom Meeting - 2022 Dues and Patio Project Assessment

When:
Sunday, November 21, 2021, 4:00 PM until 5:00 PM
Where:
Zoom Meeting Link

Additional Info:
BOG(s):
Thomas A Boulden
Category:
Senior Social
Registration is not Required
Payment In Full In Advance Only

ZOOM Meeting Link:
https://us02web.zoom.us/j/87916421460?pwd=UTZHV2VrM0dRVkdpZmdrUGJpRC85UT09




 

Notice of Zoom Meeting to Discuss

2022 Dues - Patio Project and Assessment

on November 21, 2021, at 4:00 pm

 

Dear Members,

I am writing to let you know of two important decisions by the Board of Governors.First, this year due to inflation and rising costs it was necessary to increase Senior Member dues by $26.00 dollars.The approved budget will be placed on the Club website for your review.

 

There are increases in the budget for Junior member fees and slip fees for both senior and junior members boat slips.We feel that Spray Beach Yacht Club is still the best value for the cost of membership on Long Beach Island.

 

The second and more important item are repairs to the patio by the A dock area and flagpole.This area has been sinking and in need of repairs for many years.After much discussion the Board, with the goal of keeping our Members and guests safe determined the repairs to this area could no longer wait.The repairs to this area are budgeted at $100,000 which requires an assessment against each Senior Member of $200.The reasons for the need for the repair are described in more detail below.Because of the importance of the repairs and to allow Members to understand better the need for the repair and assessment I will be hosting a Zoom meeting this upcoming Sunday November 21stat 4:00.The zoom information will be at the end of this letter, and it will be posted on the Club Calendar.

 

Need to Address an Important Safety Issue

The Board of Governors voted to address an ongoing safety issue involving the patio area by the flagpole and A dock. The concrete patio in this area has been sinking over the past several years.This has created safety and potential liability issues.It was because of the safety issues the Board determined that the repairs needed to be done.The sinking has created unsafe conditions and the sinking seem to accelerate over the past summer.

 

Based on information from the Long-Range Planning Committee, which has been monitoring this problem for a while, it was decided the repairs were needed without delay.The timing of when the repairs could be made was a critical issue.The lead time for big projects on LBI is currently several months so to have the repairs made before the beginning of next season we had to move quickly.

 

The issue of how to pay for or fund the repairs was addressed initially during the finance committee meetings and then as a part of the budget approval process.The decision to go forward with the repairs and an assessment was not an easy decision.However, after weighing the possible impact of delaying the repairs for another year, it was determined by the Board that our duty to the Members is to keep them and our guests safe.It was because of those safety considerations the project was approved.

 

The Finance Committee and Board looked at many options to fund the project and in the end an assessment was approved.As stated above the assessment to fund the repair of the patio will be $200 per member.This was not an easy decision but the possible negative ramifications to the Club could be drastic if the repairs are not made.

 

The assessment will fund the repair the patio area by the flagpole and A dock.The budget for this repair is $100,000.Buterick has provided a quote for the repair $70,000 (this will be put on the club site).Because of uncertainty in what is underneath the concrete pad additional funds built into the budget to ensure we could pay for the necessary repairs.

 

The project will require the demolition of the concrete patio and the instillation of thirty-six pilings to support the new patio.The new patio will be Ipe wood decking.The deck will match the new docks which have Ipe wood.

 

This sinking is not a recent issue and several years ago a temporary fix was attempted to try to level the pad.The concrete pad does not sit on the ground it is on pilings.It appears that through the years the ground under the pad has washed out and the pilings are shifting causing the resulting sagging and sinking.

 

This area has been under observation by the long-range planning committee for several years.The engineering firm Partners prepared 42-page report in August of 2016 which identified the bulkhead in that area as being a serious concern.This designation equates to “Advanced deterioration, overstressing, or breakage may have significantly affected the load-bearing capacity of the primary structural components.”The Partners 2016 report is on the club site under the Waterfront document section.

 

The findings of Partners in the 2016 report are important because they limit our ability to temporarily fix the issue.When the temporary fix was done in the past it was through a process known as mud jacking.This involves drilling holes in the concrete slab to pump in a slurry to raise and level the shifting concrete pad.When this was done in the past a big concern of the Property and Grounds crew was that the pumping in the slurry could blow out the bulkhead causing additional problems.

 

During the temporary fix process the pad cracked so the process was stopped before the pad was fully leveled.Because our bulkhead is now older and presumably weaker the mud jacking process was deemed to be too risky to use this time.If the bulkhead blows out it would need to be repaired or even replaced.

 

This repair has been something which has needed to be done for several years. However, it was hoped that the repair could wait until we are done paying for the Bonds in 2025. The paying off the bonds will eliminate $55,000 of expenditures each year and free up funds for other uses.

 

Unfortunately, mother nature had other ideas and the repair is now necessary. The consensus of the Long-Range Planning Committee is that the proper way to fix the issue is put in pilings to support the patio area.Buterick who has done work for Spray Beach Yacht Club for years updated their prior quote on October 13, 2021. As part of obtaining this quote Buterick was asked when the repairs could be made. We were advised that if the contracts were signed now, they could make the repairs by early May of next year. This lead time was why the Board acted quickly. It was felt this safety issue had been put off too long and could not wait until after next season.

 

In advance of proposing the repairs be included in this year’s budget, I asked fleet counsel for guidance and an interpretation of the By-Laws.I received an opinion which supported our placing the repairs in the budget for next year.

Sunday November 21stZoom at 4:00

To address members concerns and questions I will be hosting a zoom meeting this upcoming Sunday November 21stat 4:00.This Zoom will be an open meeting for all Club members to explain the patio issues and the decision to go forward with the project.If you have questions in advance, please email them to me.There will be members of the Long-Range Planning, Finance Committee, and the Board of Governors on the Zoom to address your questions and concerns.

Please check the club site before the Zoom as we will be uploading documents related to this correspondence.

Respectfully,

 

Thomas A. Boulden, Commodore

SBYC Flag Officers is inviting you to a scheduled Zoom meeting.

 

Topic: My Meeting

Time: Nov 21, 2021 04:00 PM Eastern Time (US and Canada)

 

Join Zoom Meeting

https://us02web.zoom.us/j/87916421460?pwd=UTZHV2VrM0dRVkdpZmdrUGJpRC85UT09

 

Meeting ID: 879 1642 1460

Passcode: 070483

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